June 26- 30 |
Registration opens on Sunday, Feb 26 at 8PM.
COST: $250 ($75 deposit due with Step 3 by March 3) (Full payments Step 4 by March 31)
CONTACT: Holly at email@example.com
open to incoming 7th graders – graduating seniors
Converge is a week-long, in-community mission trip we host at EPIC every summer! Each year it’s an incredible time to gather students together, join God in loving Orlando through service and mission work and have a blast doing it. Please check our Converge FAQs below for any questions.
Registration Process – Getting Started
STEP 1: ONLINE CARD REGISTRATION (Sunday, February 26 at 8PM)
Short online card to gather (1) your desire to join us for Converge 2023 and (2) some basic contact information.
STEP 2: Receive EMAIL
Wait for an email from firstname.lastname@example.org that will go out on Monday, February 27 by NOON. This email will let you know if you have a spot or if you are on the waiting list. (Those who have a spot in Converge, will proceed to “Step 3” – the complete online registration form.)
STEP 3: If Spot, complete full form and pay deposit (by March 3)
the complete online registration form. This will need to be filled out and deposit paid by Friday, March 3 to hold your spot.
STEP 4: If Spot, full payment due by March 31
For those with spots, your Monday email will include a link to online payment (preferred) or instructions of how to pay by check. Full payments must be made by Friday, March 31. Otherwise your spot will be released to the next person on the waiting list.
WHAT HAPPENS IF I HAVE TECHNICAL DIFFICULTIES?
We understand things happen! Please make sure you have a reliable, charged computer or phone and WiFi to limit difficulties.
AFTER FILLING OUT ONLINE CARD REGISTRATION, WHAT HAPPENS? SHOULD I GET AN EMAIL OR SOMETHING?
Yes! The ONLINE CARD is Step 1. After you submit the card, you should receive an email confirmation. This email is simply a confirmation your form for this event is in our system. Don’t panic if you don’t get an email. Sometimes the emails can be delayed, but that does not mean you aren’t in the system. Email email@example.com and we will verify your registration was received.
WHEN WILL I KNOW IF I’M IN?
You can expect an email on Monday, February 27 before noon letting you know if you have a spot or are on the waiting list. This email will be from firstname.lastname@example.org. Receiving this email is Step 2.
WHY ARE THE CARDS SO SHORT? AREN’T THEY MISSING NORMAL CONVERGE REGISTRATION INFO?
The first form is pretty short – with much less information than normal! – because this form is only “Step 1” of Converge registration. This online card is to gather (1) your desire to join us for Converge 2023 and (2) some basic contact information.
If you receive an email on Monday letting you know you have a spot (Step 2), you will receive a link to Step 3 – the complete online registration form. This will need to be filled out and deposit paid by Friday, March 3 to hold your spot.
WHAT ABOUT PAYMENT?
That’s Step 4! For those with spots, your Monday email will include a link to online payment (preferred) or instructions of how to pay by check. Full payments must be made by Friday, March 31. Otherwise your spot will be released to the next person on the waiting list.
*If you need to coordinate a payment plan or have any questions about scholarships, please don’t hesitate to reach out via the request form and it will reach the camp lead. We never want cost to be the reason a child/student can’t come. We’re happy to work with you!
The safety of all students and leaders at Converge is the top priority for our team. In the evolving landscape of COVID-19, we are continually assessing appropriate measures which need to be taken to provide a safe and fun Converge for all involved. We will be updating parents often and in detail with any details or adjustments.
WHAT SORT OF SAFETY MEASURES CAN I EXPECT?
Please note that the current local government guidelines will be used to evaluate and adjust the following measures.
All students should be aware of COVID-19 symptoms and should remain at home if they feel sick or have been exposed to someone who is sick. Students: we love you and want you to come…but more than that, we want you to stay safe and healthy!
Masks will be welcome and encouraged at EPIC but not required, and strongly encouraged for anyone not fully vaccinated. Given the fluidity and changing landscape of COVID, we will keep an eye on case numbers, emerging variants and CDC health guidelines. If best, we will adapt protocol as needed and keep parents and students updated as we do.
If you register but become unable to attend due to the impact of COVID-19 or protocol shifts, please reach out to email@example.com right away. We will work with you to refund registration costs.
More specifically…a few safety measures will include (but are not limited to)…
- Masks – For students and leaders who have been fully vaccinated, as defined by the CDC, masks are welcome and encouraged at EPIC but not required, and strongly encouraged for anyone not fully vaccinated.
For those who have not been fully vaccinated, we encourage you to get vaccinated, and ask and highly recommend you to continue wearing a mask when indoors. (For everyone, some service sites may require masks, social distancing or other precautions.) If students feel more comfortable wearing a mask, regardless of vaccination status, they are still more than welcome to.
- Should potential symptoms for COVID-19 develop during Converge, the student will be immediately required to isolate in a set-apart room. Parents will be contacted immediately to come pick up their student.
- Hand sanitizer will be readily available all throughout meeting spaces, rooms, and vehicles. All students will also receive a personal hand sanitizer upon arrival.
- We are not planning on using Shower Homes as in previous years. To limit crowding in bathrooms, we will utilize the safe, shielded outdoor showers; these are in completely separate guy / girl areas. For these showers, students must wear swimsuits.
Please email firstname.lastname@example.org with any more specific questions.
WILL CONVERGE BE AN OVERNIGHT CAMP?
Yes! Students are welcome and encouraged to stay overnight. Overnight is optional. Parents and students have the option to decide their safest preference. For anyone not staying overnight, we will release daily drop-off and pick-up times soon.
WHEN WILL WE KNOW ALL THIS STUFF FOR SURE?
The closer Converge gets, the more clear things will become! We will update parents in detail and as often as we have further clarity.
WHAT HAPPENS IF I GET COVID-19 BEFORE CAMP, OR HAVE ANOTHER COVID-19 RELATED ISSUE, AND I NEED TO CANCEL?
All staff and camp families should be aware of COVID-19 symptoms and should remain at home if they feel sick or have been exposed to someone who is sick. Students: we love you and want you to come…but more than that, we want you to stay safe and healthy!
If you are unable to attend Converge due to the impact of COVID-19, please reach out to email@example.com immediately. If you are unable to attend Converge due to the impact of COVID-19, we will work with you on a case-by-case basis in refunding your registration costs.
Please note that if you choose not to attend Converge due to a situation unrelated to COVID-19, the UC cancellation policy (no camp refunds) would apply.